Senior Executive Administrator
Bethesda, MD
Full Time
Experienced
Aalis Management Consulting is an 8(a) certified Service-Disabled Veteran-Owned Small Business (SDVOSB) and Economically Disadvantaged Woman-Owned Small Business (EDWOSB) driven by the same principles that guide our armed forces. Founded by a US Army veteran, we take pride in our core values: excellence in reputation, commitment, candor, teamwork, and dependability. Our team delivers stakeholder-focused support in the areas of Acquisition & Procurement Support, (IT) Financial Management, Program Management, and Logistics & Supply Chain Support. Visit us at www.aalismc.com
Title: Senior Executive Administrator
Client: Federal Agency
Location: Bethesda, MD
Clearance: Public Trust
Security Clearance Statement: This position requires a government security clearance; the applicant must be a U.S. Citizen for consideration.
Number of Position(s): 1
Work Schedule: 8:00 am – 5:00 pm
Work Day: Monday – Friday
Aalis Management Consulting seeks an Executive Assistant to provide high-level administrative support to the federal agency leadership team, ensuring seamless coordination of schedules, communications, and office operations. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be a proactive problem-solver with strong interpersonal skills and experience supporting C-level executives.
Aalis Management Consulting is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
Title: Senior Executive Administrator
Client: Federal Agency
Location: Bethesda, MD
Clearance: Public Trust
Security Clearance Statement: This position requires a government security clearance; the applicant must be a U.S. Citizen for consideration.
Number of Position(s): 1
Work Schedule: 8:00 am – 5:00 pm
Work Day: Monday – Friday
Aalis Management Consulting seeks an Executive Assistant to provide high-level administrative support to the federal agency leadership team, ensuring seamless coordination of schedules, communications, and office operations. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be a proactive problem-solver with strong interpersonal skills and experience supporting C-level executives.
Key Responsibilities:
- Manage and optimize daily calendars for leadership, including scheduling meetings, appointments, and events.
- Serve as the primary liaison between executives, employees, clients, and external stakeholders.
- Screen and direct incoming calls, take detailed messages, and handle inquiries promptly.
- Facilitate internal communications, including distributing memos, scheduling presentations, and drafting correspondence.
- Anticipate executive needs and prepare briefing materials, reports, or data in advance.
- Exceptional written/verbal communication and interpersonal abilities.
- Strong time management with a proactive, detail-oriented approach.
- Ability to multitask, prioritize, and adapt to changing demands.
- Must have a high degree of professionalism and confidentiality
- Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint).
- Experience with collaboration tools (Zoom, Slack, SharePoint) and ERP/cloud systems.
- Familiarity with digital calendaring and workflow management tools.
Qualifications:
- Bachelor’s degree in Business Administration, Communications, or a related field.
- 5+ years of experience as an Executive Assistant supporting C-level executives.
- Ensure timely follow-up on action items and leadership requests.
- Handle confidential information with discretion and professionalism.
- Assist with ad hoc projects, event planning, and team initiatives.
- Make domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Maintain and update internal databases, trackers, and documentation for leadership review.
- Identify opportunities to improve office efficiency and implement solutions.
- Troubleshoot technical or logistical issues (e.g., scheduling conflicts, AV malfunctions).
Aalis Management Consulting is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
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